Word: Numbering Rows-n-columns

iDevice icon How can you quickly add row and column numbers to a Word table?

Simply use the Numbering tool on the Formatting toolbar (in version 2003 and earlier):

  • To number rows...
    • select the left most column in the table

      Note: To select a column, hover the mouse over the column until Word displays the selection arrow
      Image of selection arrow above column
      and click
      Image of column selected
    • and click Numbering on the Formatting toolbar.
      Image of Numbering on Formatting Toolbar
      The rows are numbered...
      Image of Numbered rows
  • In Word 2007, select the column and then click Numbering in the Paragraph group on the Home tab.
  • To number columns...
    • select the top row in the table
      Note: To select a row, hover the mouse in the left margin just next to the row you want to click. When Word displays the selection arrow
      Image of Selection Arrow
      click to select the row.
      Image of row selected
    • and click Numbering on the Formatting toolbar.
      Image of Numbering Icon
      The columns are numbered...
      Image of Columns numbered
  • In Word 2007, select the row and then click Numbering in the Paragraph group on the Home tab.
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Produced and edited by John Dalziel (eLearning Adviser) JISC RSC-Northwest - Lancaster University